security at the university

In connection with work or studying, you may encounter sensitive or confidential information. This can be in interviews or other analysis material for use in research or study projects. It can be in administration related to students and employees connected to illness, complaints, grading etc. You must secure this information so unauthorized persons cannot gain access to it.

When you access the sensitive or confidential information on a computer or possibly print, then it is also through this that the danger arises, that unauthorized persons can also gain access to the information.

Learn what you can do to strengthen information security when you are at AAU:

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    Create a strong password and do not share it

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    Avoid clicking on links and files from senders you do not know

    In a phishing e-mail the sender pretends to be someone else to make you reveal personal information such as passwords or to get you to install malicious programs on your computer.

    Phishing - and how to avoid getting phished

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    Lock your computer when you leave it

    If you leave your place, remember to lock your computer so others cannot gain access to the information you have access to. Even if you are only away for a very short time.

    Shortcuts for locking your computer:

    • Pc: windows + L
    • Mac: Ctrl + Cmd + Q
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    Send secure e-mails

    All e-mails sent internally at AAU (ie from one AAU e-mail address to another AAU e-mail address) are sent securely. If you need to send e-mails with sensitive or confidential information to recipients outside AAU, follow the link below.

    Secure mail

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    Use the Internet wisely

    The Internet is an integral part of how we work and study. However, when you use the Internet, your computer may become infected with a virus or your passwords may be hacked. To reduce the risk, be critical of what you download and install and how you share personal information, including your e-mail address. Your e-mail address may be used for spam.

    Read more about viruses

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    Use Follow-You print

    With Follow-You print, you can pick up what you have sent for print at various copiers at AAU. The copier only starts printing when you are at the machine and have logged on. It is therefore the safest way to print when it comes to documents with sensitive or confidential information.

    Read more about Follow-You print

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    If possible, lock the door to your office when you leave it

    That way you make sure unauthorized persons do not gain access to your computer or documents on your desk.

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    Keep a clean desk

    Do not leave documents with personal information on your desk. Lock them in or otherwise store them safely until it is time to destroy them.